How to End a Letter: Best Practices and Examples

Introduction

Closing a letter with an appropriate ending is essential to leave a lasting impression on the recipient. Whether you’re writing a formal business letter or a personal note, knowing how to end your letter effectively can convey professionalism, warmth, and sincerity. In this article, we will provide you with a comprehensive guide on how to end a letter, including important tips and a wide range of examples to help you craft the perfect closing.

1. Consider the Tone and Purpose of Your Letter

Before selecting an appropriate ending for your letter, it’s important to consider the tone and purpose of your communication. Is it a formal or informal letter? Are you expressing gratitude, making a request, or simply providing information? Understanding the context will help you choose an ending that aligns with the overall message.

2. Choose a Suitable Closing

When selecting a closing for your letter, there are various options to consider. Here are some commonly used closings for different types of letters:

Formal Letters:

– “Sincerely”
– “Yours faithfully”
– “Best regards”
– “Kind regards”
– “Respectfully”
– “Yours truly”
– “With utmost respect”

Informal Letters:

– “Best”
– “Warm regards”
– “With love”
– “Take care”
– “Cheers”
– “Fondly”
– “Yours”

Business Letters:

– “Thank you”
– “Yours sincerely”
– “With appreciation”
– “Sincerely yours”
– “Best wishes”
– “Looking forward to doing business with you”
– “Have a great day”

3. Add Your Signature

After the closing, leave some space and type your full name. This is where you will physically sign the letter if you are sending a printed copy. If you’re sending an email or a digital letter, you can include a digital signature or simply type your name.

4. Include Your Contact Information (Optional)

In some cases, it may be appropriate to include your contact information below your name, especially in business correspondence. This can include your phone number, email address, or any other relevant contact details. However, use discretion and only include this information if necessary or if you want to encourage the recipient to get in touch with you.

Important Tips for Ending a Letter

1. Tailor the Closing to the Relationship

Consider your relationship with the recipient when choosing a closing. Formal letters may require a more professional tone, while informal letters can be more relaxed and personal. Adjust the closing accordingly to maintain an appropriate level of formality.

2. Match the Tone of the Letter

Ensure that the tone of your closing matches the overall tone of the letter. If you’re expressing gratitude or appreciation, use a closing that conveys warmth and sincerity. If you’re sending a formal business letter, opt for a more professional and respectful closing.

3. Be Consistent

Maintain consistency in your letter by using a closing that complements the greeting or salutation. For example, if you started the letter with “Dear Mr. Smith,” consider closing with “Yours sincerely” or “Sincerely.”

4. Use a Comma After the Closing

After the closing, it’s customary to include a comma before moving on to your typed or printed name. This adds a visual pause and separates the closing from your signature or contact information.

Examples of Letter Closings

Formal Letter Examples:

– Sincerely,
– Yours faithfully,
– Best regards,
– Kind regards,
– Respectfully,
– Yours truly,
– With utmost respect,

Informal Letter Examples:

– Best,
– Warm regards,
– With love,
– Take care,
– Cheers,
– Fondly,
– Yours,

Business Letter Examples:

– Thank you,
– Yours sincerely,
– With appreciation,
– Sincerely yours,
– Best wishes,
– Looking forward to doing business with you,
– Have a great day,

Conclusion

Choosing the right ending for your letter is an important aspect of effective communication. By considering the tone and purpose of your letter, selecting a suitable closing, and following the provided tips and examples, you can end your letter on a positive note and leave a lasting impression. Remember, the closing should reflect your relationship with the recipient and the overall tone of your letter.